4 lessons we've all learned about business tech in the last 12 months

I'm sure you'll agree with the world, and parts of your business have been tipped upside down over the last 12 months.

Many businesses were caught off guard, but we've helped almost all survive through the use of flexible technology.

Here are some of the most critical lessons many of us in the world of tech have learned to help you thrive:

 

Working from home is workable.

 

Armed with a laptop, internet connectivity and Office 365, we helped many of our biggest customers transition to a work from home environment on a semi-permanent basis.

There were challenges with some legacy business applications that still require a physical server to run, but we quickly provided a solution that allows the workforce to connect to office-based servers with the click of a button from the comfort of their home.

 

Remote security is a priority.

 

The rush to work from home saw the focus on connectivity with VPN access and collaboration software; however, many looked closely at protecting their business data in the work from home environment.

Simple tasks like surfing the web from a work laptop would not be an issue when protected by a corporate firewall.

How do you protect your corporate devices when they are being used on a home network? A purpose-built cloud firewall.

No matter how insecure the connection is, a cloud firewall protects all devices and data that belong to your company. Do you have one?

 

Communication is key.

 

Microsoft Teams, Zoom and Google Meet saw many businesses transition from in-person meetings to truly virtual communications.

The uptake of these platforms has seen some of the biggest advances as all the big players in the space are looking to acquire market share.

New features and security are added, regularly with advances in collaboration and usability; all of these platforms are now hard to live without.

 

Futureproofing your business tech is essential.

 

As lockdowns ease across the globe, this sees many working in new ways. Perceptions of remote working have changed with some uncertainties about what the future looks like. Technology has become one of the highest priority items for most small and medium-sized businesses.

 

A mobile workforce that can work efficiently and communicate with ease is crucial to the future success of your business. We're here to help you make this transition.

 

 

3 killer features of Office365

With most businesses now on the Office365 platform, we're always looking for ways to help improve the efficiency of your workforce.

 

In this article, we're going to outline some of the best features in Office365 you might not be aware of.

 

As an added bonus, tip number three will save you time and money.

 

1) Sending Videos to others.

 

If you are trying to explain something, there's nothing better than using video.  Be it a staff induction video or training on the latest finance system, video can help your team communicate effectively.

 

Most are not aware of Microsoft Streams, but this is a platform inbuilt to Office365.  Similar to the video-sharing site Youtube but for internal use, Microsoft Streams allows you to upload, store and share videos all within you companies Office 365 tenant.

 

2) Build surveys, online forms and polls easily.

 

There are many online services that allow you to build online forms to capture crucial information from customers, suppliers and business connections.

 

Microsoft Forms is another Office365 app that allows you to quickly build out online forms, surveys and polls straight from your Office365 browser.

 

One of the most remarkable features of Microsoft forms is that you can link it to an internal excel document or SharePoint site to view and share live data with your colleagues.

 

For the more advanced features, you can combine Microsoft Forms with Microsoft Power Automate to run specific tasks and alerts based on how someone fills out a form.

 

3) Edit PDFs in Word!

 

We're not sure when Microsoft added this feature, but many have been wanted this feature for years.

 

Have you ever been stuck with a finalised version of a PDF? And there's maybe some changes that are required. We used to have to shell out for an Adobe Acrobat license just to edit a few lines of text.

 

Not any more.

 

Microsoft has added the ability to edit your PDFs in Microsoft Word.

 

Navigate to File > Open > Select PDF from your computer, and Word will automatically convert the PDF back to an editable Word format for your to change.

 

Are you looking to drive more efficiencies with Microsoft Office 365 in your workforce?  Speak with us today and learn how we can help improve the way you work.